A bound collection of reports entitled: Hawke's Bay Earthquake Relief Fund; Reports to Public Trustee regarding work of local committees - other than Napier. The number 53 is stamped on the cover.

The forms are bound in the top left corner. The reports are in reverse chronological order, from 22 March 1932, to the earliest, 14 February 1931.

A list of the reports are as follows:

Memorandum from: Chief Inspector, Mr A R Coad, Public Trust Office, Napier, for Hastings, dated 22 March 1932 regarding supervision of earthquake relief committees outside Napier. Matters addressed include: repairs to dwellings, book debts, earthquake dependants, mayor's fund, paid officer, disbanding, records and general. Two pages.

Memorandum for the Public Trustee, from the Chief Inspector, dated 18 February 1932 regarding the Hawke's Bay Earthquake Relief Fund - Supervision of Committees Outside Napier - Waipukurau. Matters addressed include: applications to repair dwellings, late applications to repair dwellings, liabilities against fund, Burkin, L A Eldershaw, F Spring, disbanding committee, work of committee and officers. Three pages.

Memorandum from Head Office, Hawke's Bay Earthquake Relief Fund, to Mr Coad, dated 15 February 1932, regarding supervision of Earthquake Relief Committees outside Napier. Central Hawke's Bay: report submission extended to 20th.

Memorandum from: A R Coad, to the Public Trustee Wellington, dated 18 February 1931, regarding Wairoa Earthquake Relief Committee: matters addressed include: late applications; permanent maintenance; unpaid accounts; mayor's fund; debts and liabilities; records; and disbanding. Three pages.

Memorandum from Head Office, Hawke's Bay Earthquake Relief Fund, to Mr Coad, dated 23 December 1931, regarding supervision of Earthquake Relief Committees outside Napier. Wairoa Committee. Memo 22: report submission extended to 15.

Handwritten note, titled Wairoa. Dated 11 January 1932: final inspections made in all but one case, vouchers to be passed for payment, three cases not yet submitted, four deferred applications.

Memorandum from Head Office, Hawke's Bay Earthquake Relief Fund, to Mr Coad, dated 23 December 1931, regarding supervision of Earthquake Relief Committees outside Napier. Local Committee, Central Hawke's Bay. Memo 18: further report required by 20 January 1932.

Memorandum from: Chief Inspector , Mr A R Coad, Public Trust Office, Napier, dated 22 December 1931, regarding: supervision of Earthquake Relief Committees outside Napier and memo of 27. Four points addressed. One page.

Memorandum from: Chief Inspector, Mr A R Coad, Public Trust Office, Napier, dated 18 December 1931, regarding: supervision of Earthquake Relief Committees outside Napier; Waipukurau; repairs to dwellings; reimbursement of owners; late applications; claims against fund; personal relief; earthquake dependants; and work of committee addressed. Three pages.

Memorandum for The Public Trustees, from the Chief Inspector, dated 2 December 1931 regarding earthquake work: The matters to be completed by committees in regard to the earthquake work. Points are stipulated for the following committees: Napier; County; Wairoa; Waipukurau; and Hastings. Two pages.

Memorandum for The Public Trustees, from the Chief Inspector, dated 30 November 1931 regarding Repairs to Dwellings. The following matters are addressed: dwellings destroyed by fire; wages claimed for station hands; artesian wells; finance by re-habilitation committee; late applications; reimbursement of owners; recoveries; disbanding of committees; prime minister's query - Davey; personal relief through hospital boards; refund of stamp duty; repairs to Māori dwellings; Napier by-laws; builders and wages liens. Five pages.

Memorandum from Head Office, Hawke's Bay Earthquake Relief Fund, to Mr Coad, dated 27 November 1931, regarding supervision of Earthquake Relief Committees outside Napier. P T's memo 8 October 1931: fortnightly and weekly reports to be dispensed with. Reports required from Wairoa, Hastings, Central Hawke's Bay in December.

Circular letter from: Mr A R Coad, Public Trust Office, Napier, dated 17 November 1931, regarding Hawke's Bay Earthquake Relief Fund, Supervision of Earthquake Relief Committees outside Napier: Hastings. Thirteen points addressed. Two pages.

Circular letter from: Mr A R Coad, Public Trust Office, Napier, dated 7 November 1931, regarding Hawke's Bay Earthquake Relief Fund, Supervision of Earthquake Relief Committees outside Napier: Hastings. Eight points addressed. One page.

Memorandum from: Mr A R Coad, Public Trust Office, Napier, for D P T Waipukurau, dated 3 November 1931, regarding Hawke's Bay Earthquake Relief Fund, Supervision of Earthquake Relief Committees outside Napier: Waipukurau. Twenty two points addressed. Two pages.

Memorandum from: Mr A R Coad, Public Trust Office, Napier, dated 30 October 1931, regarding Hawke's Bay Earthquake Relief Fund, Supervision of Earthquake Relief Committees outside Napier. Six points addressed. Two pages.

Memorandum from: Mr A R Coad, Public Trust Office, Napier, dated 27 October 1931, regarding Hawke's Bay Earthquake Relief Fund, Supervision of Earthquake Relief Committees outside Napier. Six points addressed. One page.

Memorandum from: Mr A R Coad, Public Trust Office, Napier, dated 15 October 1931, regarding Hawke's Bay Earthquake Relief Fund, supervision of Earthquake Relief Committees outside Napier, regarding memo 8 October 1931. Ten points addressed. Two pages.

Memorandum for: Mr A R Coad, Public Trust Office, Napier, dated 8 October 1931, re: Supervision of earthquake relief committees outside Napier: memo 19 September 1931 and report 28 September 1931 regarding Wairoa Committee and unsatisfactory state of affairs. Work not expeditious, more supervision needed. One page.

Memorandum for: Mr A R Coad, Public Trust Office, Napier, from Public Trustee, Public Trust Office, Wellington, dated 2 February 1931 (should read 2 March 1931) regarding Hawke's Bay Earthquake Fund. Addresses paragraphs 22 and 23 of memo dated 24 February 1931. Ten points addressed. Two pages.

Three copies, Memorandum for: The Public Trustee, Wellington, from Chief Inspector, Public Trust Office, Napier, dated: 24 February 1931. Regarding: Earthquake: Third Progress Report. Second report dated 19 February 1931. Twenty three points addressed. Three pages.

Four copies, Letter from The Accountant, Public Trust Office Wellington, to The Hon Mr R Masters, M L C, Public Trust Office, Napier, dated 21 February 1931, regarding Earthquake, Extent of services to be paid for out of relief fund. Matters raised include: food; clothing and kindred supplies; camps; hospital and medical services; transport and evacuation; miscellaneous expenditure; expenditure outside Hawke's Bay District; estimated expenditure to date; and rough statement of expenditure to date of various committees. Four pages.

Copy of letter from The Public Trust Office Napier to The Hon Mr R Masters, M L C, Napier, dated 20 February 1931, regarding Earthquake Committees. Three pages.

Telegram, from J W Macdonald, to Coad, Public Trust Napier, dated 20 February 1931. Message reads: Prime Minister concerned with unduly large and alarming relief camp costs.

Telegram, from J W Macdonald, to Coad, Public Trust Napier, dated 19 February 1931 message: Mr Masters arriving in Napier today.

Letter from The Public Trust Office Napier, to The Hon Mr R Masters, M L C, Napier, dated 20 February 1931, regarding Earthquake Committees. Three pages.

Copy of Memorandum from The Public Trust Office Napier, to The Public Trustee, Wellington, dated 19 February 1931, re: Earthquake: Second progress report, first report dated 16 February 1931. Re: Hastings, Napier, and Hawke's Bay Committee Meetings. Twenty three points addressed. Three pages.

Minutes of meeting of Hastings Relief Committee held in the Public Trust Office, Hastings, at 2.30pm on 17 February 1931. Includes notes on duties and functions of committees, scope of relief, tents, supply of meals and rations, goods commandeered, ordering of supplies, liabilities incurred for food, government grant £500 for Māori, repairs to dwellings, local unemployment, cash payments to refugees, offers of home for orphan children, bank account, cash paid for goods supplied by food depot, subscriptions to earthquake fund, meetings. Five pages.

Notes of Interview - Messrs Douglas and Kitching with Mr H E Edgley, Secretary of the Food Committee, functioning as a sub-committee of the Central Relief Committee, dated 17 February 1931. Three pages.

Memorandum from The Public Trust Office Napier, to The Public Trustee, Wellington, dated 19 February 1931, regarding Earthquake: Second progress report, first report dated 16 February 1931. Regarding Hastings, Napier, and Hawke's Bay Committee Meetings. Twenty three points addressed. Three pages.

PROCLAMATION by order, C O Morse, Chairman, Napier Citizens' Control Committee, dated 18 February 1931. Regarding all residents including women and children are to register. Unregistered citizens will not be eligible for relief or work.

Draft of Memorandum from The Public Trust Office Napier, to The Public Trustee, Wellington, dated 16 February 1931, regarding Palmerston North; Feilding; Waipukurau; Dannevirke; and Hastings. Fifty seven points addressed. Five pages.

Memorandum from The Public Trust Office Napier, to The Public Trustee, Wellington, dated 16 February 1931, regarding Palmerston North, Feilding, Waipukurau, Dannevirke, Hastings. Fifty seven points addressed. Five pages.

Letter from The Public Trust Office Napier to The Public Trustee, Wellington, dated 14 February 1931, regarding Earthquake Committees and Sub-Committees established in Napier. Staff urgently needed to undertake clerical and accounting duties to deal with various relief funds. Two pages.